Administrative Support IV
Your Opportunity:
The position is a front-line administrative role, connecting with the public in the Calgary Zone and supporting front line Public Health Inspectors in their community work. Working under minimal direct supervision, the successful candidate must demonstrate flexibility and show initiative in a busy, high-pressure office by providing administrative support for program activities relating to the Environmental Public Health (EPH). This position will involve assisting program areas with special projects and identifying administrative tasks that need to be assigned to administrative support, designing and building new administrative processes for specialized teams such as plan review, supporting our SharePoint site, ordering and maintaining office supplies and equipment, frequent communication with internal staff, external agencies and members of the public; preparing agendas and taking minutes for provincial committee meetings and troubleshooting/basic maintenance of office equipment. The successful candidate must have the flexibility to accommodate frequently changing roles and responsibilities, ability to respect the confidential nature of healthcare information, handle confidential client information, and carry out duties with frequent interruptions and timeline constraints. Knowledge of basic public health risk assessment is a strong asset as urgent issues/complaints must be communicated to Public Health Inspectors in a timely manner. The successful candidate will be required to provide back-up support to other admin support staff as needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: N
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Environmental Public Health
- Primary Location: Southport
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 09-JUN-2025
- Employee Class: Regular Full Time
- Date Available: 30-JUN-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:Minimum 2 years of experience with Environmental Public Health as well as the EPHIS database. Demonstrable proficiency in SharePoint Online, Microsoft 365 & Office products, including: Outlook, Teams, Excel, Word, PowerPoint & Visio, as well as Adobe Acrobat. Some post-secondary education. Candidates will be asked to complete a skills test/demonstration during the interview. Demonstrable conflict management competencies, organizational and prioritization skills. Ability to work independently and as a team member. Self-directed and self-motivated. Ability to work at a fast pace. Ability to maintain discretion and confidentiality. Minimum typing speed of 50 words per minute. The position requires a hybrid working environment with a minimum of two days working within an office environment in the Calgary Zone. Handling sampling supplies, lifting and loading coolers up to 50 pounds, on and off high surfaces. Prolonged periods sitting at the desk and working on a computer.
Preferred Qualifications:Genesys, RMS, e-People, experience working in virtual team settings.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
