Administrative Support IV
Your Opportunity:
This is an exciting opportunity at the Strathcona Community Hospital. This facility offers a 24/7 Emergency Department, a variety of outpatient Ambulatory Clinics, Laboratory and Diagnostic Imaging services. Reporting to the Site Director, the incumbent provides admin and professional support to ensure (Site Admin, Emergency, Ambulatory Care Clinics, and IV Therapy Clinic). This would include but not limited to. Back-up support for the Admin Support IV positions (ED and ACC/IV Therapy Clinic). Maintain calendars for Site Director/Managers (scheduling meetings, appointments, site room bookings. Assist with timekeeping/time entry within ePeople. Collaborate with Staffing to ensure Daily Flow Sheets/Overtime/Shift Redistribution Forms are correct. Work with Payroll to resolve issues. Assist with recruitment within RMS (posting, shortlisting, setting up interviews, onboarding, letters, etc.). Assist with budget reconciliation (iExpense) Assist in ordering equipment/supplies (via vendor as a direct purchase, Oracle, CPSM, or Grand & Toy). Obtaining quotes etc. Preparation of agendas/minutes for committees and meetings. May provide administrative support to CNE with site/unit-based tasks. Transcription/preparation of documents/presentations/memos/letters/spreadsheets/data. Liaise with Site Leads to update and maintain site contact phone list and departmental distribution list updates via the ARS (Active Roles - Directory Data Management System). Assist with special projects, site-wide events, site signage, patient updates, etc. Maintenance of accurate work files, while working with confidential information. Assist with the onboarding/interviewing/orientation of Volunteers. General office duties: filing, photocopying, laminating, familiarity with computer equipment and technology/troubleshooting, etc.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: N
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Site Administration
- Primary Location: Strathcona Community Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 0.00
- Posting End Date: 22-MAY-2025
- Employee Class: Casual/Relief
- Date Available: 01-JUN-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: Varies
- Shifts per cycle: Varies
- Shift Pattern: Days
- Days Off: Other
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:High school diploma and/or formal education from a recognized post-secondary institution in Secretarial Arts, Office Assistant, or Business Administration preferred (an equivalent combination of education/related current experience may be considered acceptable). Min. 3 years recent experience in an administrative position providing operational support. Meeting preparation and minute taking expertise required. Must have recent (within 1 year) experience and demonstrated expertise working with RMS. Demonstrated ability to prioritize workload, work within fixed deadlines, and manage frequent interruptions in a multi-disciplinary, fast-paced environment. Demonstrated effective written and verbal communication skills (often working with internal/external stakeholders) while maintaining confidentiality, critical thinking, flexibility and organizational skills are required. Exhibits excellent time management, prioritization, conflict management skills, interpersonal and customer service skills. Able to work in a fast paced, patient focused environment. Demonstrated knowledge of computer technology and applications (including, but not limited to: Word, MS Teams, Excel, Outlook, SharePoint, Oracle, PowerPoint) required along with the ability to learn new software programs.
Preferred Qualifications:ePeople timekeeping experience is an asset. Previous experience with Hand Hygiene audits would be an asset. Successful completion of a Medical Terminology course would also be an asset.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
