Administrative Support IV
Your Opportunity:
The Administrative Support IV for the Centralized Associate Physician Program will report directly to the Program Manager and be responsible for efficiently scheduling Associate Physicians across various acute care sites within the Calgary Zone. This role involves coordinating schedules to ensure appropriate coverage in all departments and locations, using scheduling software such as eSummit and ROCA. The incumbent will manage absences, leave requests, and schedule changes, ensuring clear communication with all stakeholders. Additionally, they will assist in creating and delivering orientation sessions and materials for Associate Physicians. Other duties include taking meeting minutes, managing calendars, and scheduling meetings as needed. The role also requires troubleshooting scheduling issues, balancing competing priorities, and adjusting schedules to meet deadlines. The successful candidate must demonstrate excellent organizational and communication skills, the ability to manage multiple demands, and the capacity to work effectively under pressure to meet critical deadlines.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Recovery Alberta: N
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Associate Physician Program - Medical Affairs
- Primary Location: Foothills Medical Centre
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 17-JAN-2025
- Employee Class: Regular Full Time
- Date Available: 03-FEB-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:Post-secondary qualification in Office Administration, Business Administration, or related field. 2-3 years’ experience with scheduling software (eSummit, ROCA). 2-3 years’ experience with Microsoft Office Suite, including proficiency in Excel, Word, PowerPoint, and Outlook. Strong organizational skills, attention to detail, and ability to manage multiple tasks. Proven problem-solving abilities and a proactive approach to administrative duties.
Preferred Qualifications:As required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
