SPD Office - Executive Administrative Assistant
- Recovery Alberta: N
- Classification: Executive Administrative Asst
- Union: Exempt
- Unit and Program: Health Information Management
- Primary Location: Southport Tower
- Location Details: Eligible to work remotely within Alberta
- Negotiable Location: Provincial
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 25-NOV-2024
- Date Available: 05-DEC-2024
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $22.55
- Maximum Salary: $37.60
- Vehicle Requirement: Not Applicable
Certificate from an approved secretarial/administrative professional post-secondary program. Completion of formal training with Microsoft Office Suite, including but not limited to: Word, Excel, PowerPoint, Outlook (email and calendar), MS Teams and OneNote. Secretarial/Administrative Professional with office management experience in the past 7 years with a minimum of 4 years experience in a senior administrative professional role. Excellent written and verbal communication skills; must be able to communicate on the fly with confidence and timeliness utilizing multiple forms of communication with multiple areas within Alberta Health Services. Strong interpersonal and communication skills with the ability to work in a collaborative manner with diverse groups of individuals. Demonstrated intermediate skills with Microsoft Office Suite including MS Outlook and MS Teams, as well as Adobe Acrobat.
Additional Required Qualifications:
Ability to seek out information/answers with minimal direction or guidance. Experience working successfully in a virtual team environment. Experience in managing time constrained schedules with Senior Leaders. Strong attention to detail with superior editing and proofreading skills. Experience with committee coordination, event planning and associated administrative functions. Advanced knowledge and use of electronic tools for communication – specifically Outlook email and calendar, and MS Teams. Demonstrated ability to work with tight timeframes, deal appropriately with confidential information, deal with constant interruptions, and multitask in a fast-paced environment. Ability to negotiate independently for positive outcomes. Proven success shown in effectively working independently and within a team environment. Strong service orientation, respectful and polite with a sense of humour. An interest in mentoring other administrative staff and demonstrated effective leadership skills to guide the administrative support team.
Preferred Qualifications:
Considerable working knowledge of Health Information Management systems and processes. Considerable working knowledge of Alberta Health Services systems and processes. Considerable working knowledge of applicable legislation, policies, and processes.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
