Your Opportunity:

You’re organized, adaptable, and personable. More than capable of juggling multiple priorities, portfolios and deadlines – you make it look easy. Alberta Health Services’ (AHS’s) Optimization Team needs someone like you to fill the role of Administrative Support. A team player, you are self-motivated and can quickly shift between priorities and portfolios. An extremely high level of attention to detail and organization will be essential in this role. Supporting the Executive Director and Executive leadership of Alberta Health Services, Optimization, the Executive Administrative Assistant position provides senior administrative services and support to the Optimization leadership team. This position provides comprehensive administrative support services which contribute to the efficient and professional operation of the executive offices. As this is a provincial team, this position’s location is negotiable and may be eligible for a remote/hybrid work arrangement. It is an exciting time to join the organization, as the province works to re-imagine and re-organize healthcare administration and delivery.

Description:

Working independently and with minimal supervision or direction, this position provides a full range of administrative support and secretarial duties for the Executive Director, Optimization and the Executive leadership team. Key responsibilities include: managing the executives’ calendar; prioritizing appointments and proactively resolving conflicts; proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of tasks simultaneously; providing support to the Executive Leads; This position assists in the management of correspondence, documents, data collection, manipulation, maintains appointment calendar, coordinates and schedules meetings, prepares meeting packages and takes and distributes minutes; processes invoices, expense claims and time cards; assists with IT issues; Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. In addition, this role will support project tracking, management and reporting for the Optimization team priorities.