Administrative Support VI
Your Opportunity:
We are currently seeking a highly organized, meticulous, results-driven, administrator for the role of Administrative Support VI – Program Administrator for the Section of Neurosurgery within the Department of Clinical Neurosciences (DSNS) team. You are an invaluable asset to our Clinical Neurosciences Department, providing support to our residents, clerks, observers and neurosurgeons. You will support our Section Head for Neurosurgery with scheduling, communications, quarterly accountability data, division research accounting, monthly meeting support, periodic reviews, physician recruitment, physician on call payments, retreats and events, and managing personnel files. A large part of this role will be for you to assist the residents with onboarding, scheduling, registration and orientation, research day coordination, retreats and supporting the Program Director. Managing remediation activities, coordination and support of evaluations and examinations, financial disbursements, data and information management, Canadian resident matching service (CaRMS) support and program reviews for the Royal College. You will also support the division with DCNS finance within the U of C including start up funding and transfers, annual budget presentation support, account reconciliation and monthly meetings. And other tasks as required.
Description:
As an Administrative Support VI, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Recovery Alberta: N
- Classification: Administrative Support VI
- Union: AUPE GSS
- Unit and Program: Department of Clinical Neurosciences; Section of Neurosurgery
- Primary Location: Foothills Medical Centre
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 24-FEB-2025
- Employee Class: Regular Full Time
- Date Available: 31-MAR-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $30.99
- Maximum Salary: $37.70
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. diploma in business or office administration, specialized external certification).
Additional Required Qualifications:To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application. 5 years’ senior administrative experience in a teaching hospital/multidisciplinary medical or educational institution is required to understand the complex relationship between clinical operations and educational programming. Minimum 3 years’ experience with residency programs or fellowship programs and supporting senior leaders. Demonstrated advanced proficiency in the use of personal computers and various network and software applications (Outlook (calendar & email), Teams, Word, Excel, Power Point). Strong skills working with databases including configuration, analysis/querying, and data quality. Typing 60-70 wpm. Excellent communication skills – written and oral. Resiliency and flexibility; ability to work under pressure, strong work ethic. Excellent organizational skills: ability to manage and prioritize work effectively. Strong problem solving and conceptual skills. Excellent time management skills and the ability to handle multiple projects simultaneously. Self-directed and able to work under minimal supervision. Ability to foster and promote teamwork, collaboration and partnership. Flexibility/adaptability to management styles. Demonstrated a record of excellent attendance. Openness to feedback and a proactive approach to professional development. Comfortable working in an unstructured environment and dealing with change and uncertainty.
Preferred Qualifications:Recent, relevant experience in One45, MedSIS, Peoplesoft and CaRMS. Experience in Clinical Neurosciences training programs is a strong asset.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
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We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
