Administrative Support IV
Your Opportunity:
COAST is a cross-ministerial program between Recovery Alberta and GOA – Disability Services & Children and Family Services, designed to support individuals diagnosed with an intellectual disability and co-occurring mental illness and/or significant behavior concerns. This position is unique in that it supports not only Recovery Alberta staff but also GOA staff as part of the cross-ministry initiative. You can be expected to support your Care Manager by accepting meeting requests on their behalf, initiating meetings with various stakeholders & drafting emails on behalf of leadership. You will assist with disseminating information to the team, coordinating the booking of boardrooms + arranging teleconferencing. Lending ongoing administrative support to the Care Manager may include monitoring the Care Manager's outlook account + SharePoint folders & ensuring program documents are filed. The Admin IV position assists with referral management & ensures admissions are tracked via Excel. You will track data from groups & will input stakeholder satisfaction surveys into databases. You will draft business forms/templates & maintain stakeholder correspondence. As well as compose presentation materials, manuals & other reports, arrange meetings for team members as required, plan events (e.g. retreats, in-services, orientation) & assist the manager with recruitment & timekeeping. The Admin IV operates office equipment: photocopier, scanner, fax machine, etc.) while ensuring supplies are ordered. You will support the front desk of the COAST Psychiatry clinic on an as needed basis. This includes general reception duties including accepting calls on behalf of the clinic, checking patients in for appointments, monitoring the waiting area, faxing prescriptions to pharmacies, overseeing completed patient CTO forms & supporting clinic physicians.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: Y
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: COAST
- Primary Location: Edmonton Comm Health Hub North
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 0.00
- Posting End Date: 27-MAY-2025
- Employee Class: Casual/Relief
- Date Available: 06-JUN-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: Varies
- Shifts per cycle: Varies
- Shift Pattern: Days
- Days Off: Other
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:Formal education in an administrative/secretarial program, or 3-5 years of experience preferably within a health care setting is required. A minimum of three years’ experience in using Microsoft SharePoint/Excel and PowerPoint programs. Advanced Outlook and Word experience. Experience conducting research or evaluation. Must demonstrate an understanding of health sector demographic information and integration with other community & social services programs, possess a high awareness and practice of confidentiality, proficiency in written, verbal communication and excellent Microsoft Office skills including Connect Care, e-people and RMS desirable. Strong interpersonal skills and the ability to work both independently and as a team player
Preferred Qualifications:Preference will be given to applicants with Recovery Alberta systems knowledge and basic understanding of Government of Alberta Disability Services systems. Experience in managing multi-site evaluations is preferred.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
