Administrative Support IV
Your Opportunity:
This Administrative Support IV position is a key member of the Kaye Edmonton Clinic metabolic (diabetes and endocrinology) clinic. Reporting to the Clinic Manager, the Admin Support IV incumbent is responsible for managing the flow of information in the clinic and providing clerical support to clinic staff and physicians. Duties may include, but are not limited to: patient registration; scheduling of appointments; management of phones, schedules, room assignments; composing and editing of letters to patients and healthcare providers; prepares and disseminates required documentation for operation support (i.e. minutes, agendas), follows up with resolutions of issues and discrepancies, data collection and reporting, and sending letters to patients and healthcare providers; processing referrals; and providing clerical support to a multidisciplinary team. As a front-line contact, the incumbent is required to demonstrate excellent verbal and written communication skills and the ability to multitask. The incumbent must exhibit confidentiality, flexibility, initiative, be able to work independently and collaboratively with team members and can perform in a fast-paced environment. At the time of interview, you may be required to demonstrate your computer knowledge and proficiency by completing a hands-on assessment. You must demonstrate sufficient typing speed to meet workload demand and navigate through various computer programs including Microsoft Office (Word, Excel, Access, PowerPoint), Visio, Outlook and Internet.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Recovery Alberta: N
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: 3B Diabetes/Endocrinology
- Primary Location: Edmonton Clinic
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 0.85
- Posting End Date: 30-OCT-2024
- Employee Class: Regular Part Time
- Date Available: 12-NOV-2024
- Hours per Shift: 7.75
- Length of Shift in weeks: 4
- Shifts per cycle: 17
- Shift Pattern: Days
- Days Off: As Per Rotation
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:Minimum 3 years’ experience in a similar position in ambulatory care setting. Completion of a relevant certificate, degree, or training program (such as a Unit Clerk program or Medical Office Assistant program) Timekeeper/payroll experience. Experience with management of clinic rooms. Experience with the Connect Care informatics system with the roles of schegistrar, referrals, template building with workqueue and recall list experience. Experienced with operational project work including but not limited to minutes, agenda’s, development of supportive documents and data. Strong multi-tasking ability. Experience working in a high-volume, fast-paced, time-sensitive organization. Current Basic Cardiac Life Support-Healthcare Provider (BCLS-HCP) certification. The ability to complete tasks independently and with minimal supervision. Proficiency with general computer programs (such as Word, Outlook, and Excel). A medium level of physical activity is required to fulfill job requirements including but not limited to reaching above shoulders frequently, looking up frequently, prolonged periods of telephone and keyboard computer work is required. Must be able to lift and hold 20 lbs. sufficient mobility to: bend, stoop, and move around rapidly throughout the shift is required.
Preferred Qualifications:As required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
