Administrative Support IV
- 📁
- Administrative and Clerical
- 📅
- LAB00023742 Requisition #
- 📅
- 8 hours ago Post Date
Your Opportunity:
The Foothills Medical Center Anatomic Pathology laboratory is looking for an experienced administrative assistant (secretary) to join our team on a full-time, temporary basis. Duties include but may not be limited to: building yearly pathologist on-call and service ROTA; scheduling pathologists on and off service days, including sub-specialization service, educational, research, and teaching days, adhering to the terms of each pathologist's contract; tracking pathologist workload daily, weekly, monthly, and yearly, and creating invoices as per workload; collaborating with medical site chief and laboratory to identify need for overflow and coordinating pathologists for overflow; assisting with case delivery/distribution; booking, attending, and creating meeting agenda and minutes; other duties as required of a Pathology administrator. This is a demanding but fulfilling role and crucial to the effective delivery of pathology results to our patients!
Description:
As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: HSAA OFFICE CLERICAL
- Unit and Program: Anatomic Pathology
- Primary Location: Foothills Medical Centre
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 24-MAR-2026
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 06-APR-2026
- Temporary End Date: 31-MAY-2027
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $27.66
- Maximum Salary: $33.61
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).
Additional Required Qualifications:Knowledge of role and function of Anatomic Pathology or similar laboratory department, including sub-specializations, pathologist contracts, service vs non-service days. Experience (advanced) using Microsoft Suite (Outlook for managing and scheduling pathologist calendars and communication; Excel for building and tracking service, educational, research, etc. days and creating ROTAs; Word for creating meeting agenda and creating meeting minutes; PowerPoint or Visio for presentations; etc.) Ability to work both independently and with a small group of people from diverse areas within the lab (lab techs and assistants, other office and clerical staff, pathologists, medical affairs representatives, clinicians, operational leadership, etc.) Please note, since this position may be required to assist with case distribution, the ability to push a cart full of trays of glass slides and lift (up to 25lbs) is required. On-site is required as this position may be asked to help lab/office staff as needed.
Preferred Qualifications:Knowledge of Molecular Pathologists and Molecular pathology workflow is considered a bonus as four pathologists this role provides assistance to are molecular pathologists. Applicants with knowledge and/or experience of PathWays (pathologist scheduling and workload tracking system) are preferred as it is the system currently being used. Knowledge of Medical Affairs.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with APL.
