Administrative Support IV – Administrative Assistant

Your Opportunity:

This position provides advanced specialised assistant and administrative support to the Executive Director of Hub Labs and the Director of North Hub Lab at the Edmonton Base Lab. Working with a high level of independence and minimal direction you will utilize your initiative, discretion, and professionalism in this fast-paced environment. Here you’ll have the opportunity to manage executive-level calendars, arrange and schedule meetings, prepare and distribute meeting agendas, take meeting minutes, and track action items. You’ll create, document, and maintain general correspondence, memos, spreadsheets, presentations, reports, schedules, and meeting minutes accurately and efficiently. Regular responsibilities include records management, timekeeping, assists with orientation and onboarding of new employees, submits e-Facilities requests, and assists with team event planning. This position requires you to be professional and responsible to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information. Your organizational, communication, customer service, problem solving, conflict resolution, critical thinking, and interpersonal skills will help you succeed as you respond to operational inquiries, troubleshoot issues, and ensure communication flows smoothly between internal and external stakeholders. Your attention to detail and ability to manage multiple priorities will be key to your success in this role. Apply today and become a part of a team that values your contributions and commitment to excellence!

Description:

As an Administrative Support IV, you will performed advanced administrative or specialized tasks to support complex procedures, practices and initiatives within a department or program.