Program Assistant (Calgary)

Your Opportunity:

Covenant Pharmacy Calgary is seeking a highly motivated Program Assistant to join our team in an administrative support capacity. In this role, you will report to the Unit Manager and provide vital program support to Pharmacy staff, offer administrative assistance to Unit Managers and the Program Manager, and serve as the front-line reception support for the program. As a trusted provider of essential services, Covenant Pharmacy Calgary supports multiple continuing care facilities throughout Calgary and beyond, playing a crucial role in enhancing patient care across the region. Covenant Health is deeply rooted in Alberta's integrated health system, with a legacy spanning over 150 years, we deliver quality, innovative services across 17 sites in 12 communities. As one of Canada’s largest Catholic health organizations, Covenant Health is committed to excellence, recognized once again as Alberta’s Top 80 Employers for 2025, and named among the World’s Most Ethical Companies for nine consecutive years.

Description:

As the Program Assistant at Covenant Pharmacy Calgary, you will provide comprehensive support to our Pharmacy staff and management team. In this role, you will maintain a high level of professionalism, confidentiality, and tact while assisting with a variety of administrative tasks in a dynamic and fast-paced environment. Your ability to adapt to change, prioritize multiple tasks, and work under pressure to meet tight deadlines will be essential to your success in this position. Key responsibilities include preparing departmental correspondence, reports, presentations, and other documents using word processing software, spreadsheets, and databases. You will also handle timekeeping duties for pharmacy staff, troubleshoot payroll concerns, and ensure accurate processing of invoices and purchase orders. Additionally, you will manage inventory and procurement of office supplies, printed forms, and other necessary materials, as well as coordinate equipment servicing when needed. As part of your organizational duties, you will be responsible for filing hard copy and electronic documents, ensuring that they are easily retrievable and in compliance with retention and destruction protocols. You will also manage incoming and outgoing mail and shipments, arrange meetings, and schedule appointments, including coordinating room bookings, audiovisual needs, and catering requests. Assisting the Pharmacy Manager with scheduling and generating financial and statistical reports will also be part of your daily tasks. This role requires strong attention to detail and the ability to handle multiple priorities simultaneously. If you thrive in a busy environment and enjoy supporting a dedicated team, we encourage you to apply for this rewarding opportunity. This position is non-unionized.