Executive Coordinator

Your Opportunity:

Step into a high‑impact role at the heart of medical leadership! Covenant Health is seeking an Executive Coordinator (EC) to support the Chief Medical Officer (CMO) and the Medical Affairs senior leadership team. This is an exciting opportunity for a dynamic, highly organized professional who thrives in a fast‑paced environment and enjoys being the go‑to person for complex, meaningful work. In this pivotal role, you’ll manage sophisticated calendars, coordinate high‑priority meetings, oversee travel and logistics, and ensure the CMO is fully prepared for strategic, operational, and clinical engagements. You’ll draft and refine key documents, handle sensitive inquiries, and build strong relationships with organizational and provincial partners. As the central hub for the Office of the CMO, you’ll be the first point of contact for executive leaders, physicians, operational teams, and external stakeholders. You’ll manage communication flow, prepare briefings, maintain organized records, and help keep information moving seamlessly across departments. You’ll also play a key role in driving organizational initiatives by maintaining project schedules, tracking progress, and supporting strategic priorities. From optimizing office processes to coordinating events and managing digital systems, your work will directly enhance efficiency and executive effectiveness. You’ll support onboarding and provide supervision to administrative team members, helping foster a culture of excellence. If you’re a proactive problem‑solver with exceptional communication skills and a passion for supporting healthcare leadership, this is your opportunity to make a meaningful impact and grow your career in a dynamic, mission‑driven environment.

Description:

The Executive Coordinator (EC) provides essential administrative and operational support to the Chief Medical Officer (CMO) and the Medical Affairs (MA) senior leadership team, ensuring the smooth functioning of the Office of the CMO. This role manages complex calendars, schedules high‑priority meetings, coordinates travel, and oversees related logistics. The EC anticipates needs, adapts to shifting priorities, and ensures the CMO is fully prepared with briefing materials, reports, and documentation for all engagements. The role also drafts, proofreads, and formats correspondence, presentations, and documents while independently managing inquiries and coordinating key touchpoints with organizational and provincial partners. As the central hub for the CMO office, the EC serves as the first point of contact for the executive leadership team (ELT), physicians, and medical and operational leaders, as well as external partners. Responsibilities include managing email flow, prioritizing communications, preparing briefings, and maintaining organized records. The role supports cross‑organizational coordination, ensuring timely information exchange across teams, and may provide guidance to other administrative staff to maintain consistent, high‑quality support. The EC also maintains project schedules, tracks progress, and supports operational and strategic initiatives led by the CMO’s office. This includes managing shared resources, templates, and project processes. The role enhances workflow by optimizing office procedures, overseeing meeting logistics and events, coordinating with external stakeholders, and maintaining digital systems. Additionally, the EC supports onboarding activities and provides supervision to associated administrative team members to ensure smooth transitions and administrative excellence. The position is out of scope.